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Work & DocumentsMeeting Summarizer

Meeting Summarizer

Get instant AI transcripts and summaries from your meetings β€” with mind maps, reports, speaker identification, and translation.

Overview

Meeting Summarizer lets you upload an audio or video recording and get back a full transcript, an AI-generated summary, an interactive mind map, and a structured meeting report. It supports multiple languages, can identify different speakers, and lets you export in various formats.

You can also record meetings directly from your iPhone using the companion iOS app, then upload for analysis.

How to Access

  1. Open the sidebar menu
  2. Click Other Features
  3. Select Meeting Summarizer under Helper Series

What You Can Do

  • Full transcript β€” Get an accurate text version of your audio/video file
  • AI summary β€” Receive a concise overview with action items, key discussions, and recommendations
  • Interactive mind map β€” See your meeting topics visualized, edit them, and export
  • Meeting reports β€” Generate structured reports using built-in or custom templates
  • Speaker identification β€” Automatically detect and label different speakers (paid)
  • Translation β€” Translate transcripts and summaries into 7 languages
  • YouTube chapters β€” Auto-generate chapter markers for YouTube uploads
  • Find & replace β€” Search and modify text across the entire transcript
  • Transcript editing β€” Edit text directly, rename speakers, and save
  • Export β€” Download as SRT, TXT, DOCX, PDF, HTML, or Markdown

Step-by-Step Guide

Upload Your Recording

  1. Click Select File to choose an audio or video file (MP4, MOV, and other common formats)
  2. Choose a transcription model:
    • Standard β€” Basic transcription
    • Premium β€” Higher accuracy, speaker detection, and audio event detection (paid)
  3. Optionally specify the number of speakers for better accuracy
  4. Select the language you want your summary in
  5. Click Start Transcription

Review Your Results

Once processing is complete, you’ll see four tabs:

  • Transcript β€” Full text with timestamps, speaker labels, copy and download options
  • Summary β€” AI-generated overview, action items, things to note, and recommended actions
  • Mindmap β€” Interactive visual mind map (click Generate Mindmap to create it)
  • Report β€” Structured meeting report you can generate from a template

Generate a Mind Map

  1. Go to the Mindmap tab
  2. Click Generate Mindmap
  3. Edit the content if needed
  4. Download as HTML, Markdown, or PNG

Create a Meeting Report

  1. Go to the Report tab
  2. Pick a template β€” Standard, Training, Project, or Client meeting
  3. Click Generate Report
  4. Customize sections by dragging to reorder, or adding/removing sections
  5. Save your customization as a template for future meetings
  6. Export as TXT, DOCX, or PDF

View Past Meetings

  1. Click View History to see all your past transcriptions
  2. Search by title or summary content
  3. Click any entry to revisit its transcript, summary, mind map, and report

Free vs. Paid

Free plan:

  • Upload files up to 1 GB
  • Transcriptions limited to 2 hours
  • Get a transcript and summary within 5 minutes

Paid plan (also included with Chat Everywhere Ultra at no extra cost):

  • Upload files up to 5 GB
  • No time limit on transcription length
  • Mind map generation
  • Translation into all supported languages
  • Meeting reports with all templates and custom templates
  • Speaker identification
  • YouTube chapter generation

Report Templates

  • Standard Meeting β€” General meetings and team syncs
  • Training Meeting β€” Workshops and onboarding sessions
  • Project Meeting β€” Project updates and reviews
  • Client Meeting β€” Client calls and sales meetings
  • Custom β€” Build your own with any combination of sections

You can choose from 24 pre-built sections including Overview, Key Discussions, Decisions Made, Action Items, Next Steps, Project Status, Milestones, Client Requirements, and more.

Supported Languages

English, Traditional Chinese, Simplified Chinese, Japanese, Indonesian, Spanish, Hindi.

  • AI Chat β€” Ask follow-up questions about your meeting content
  • Mind Map β€” Mind map generation in regular chat conversations
  • Chat with Documents β€” Upload and analyze other document types

Common Questions

My upload keeps failing. Check your file size β€” 1 GB max on free, 5 GB on paid. Make sure it’s a supported audio or video format.

The transcript quality isn’t great. Try the Premium model (paid). Specifying the correct number of speakers also helps. Better audio quality will always give better results.

Mind map or report won’t generate. These features require the paid plan. If you’re already on paid and it fails, try generating again β€” processing can occasionally time out.

Speaker names are wrong. Click on any speaker label to rename them. The change applies everywhere in the transcript.

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